Privacy Policy

1. Who we are

CPC Events Ltd ("CPC Events", "we", "us", "our") is a Destination Management Company registered in Cyprus. Our registered office is at 15 Klisthenous, 3087 Limassol, Cyprus.

We are the data controller for the personal data collected through this website and through our event enquiry and booking processes. If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at [email protected].

2. What personal data we collect

We may collect and process the following categories of personal data:

• Identity data: full name, job title.
• Contact data: email address, telephone number, postal address, country of residence.
• Organisation data: company or organisation name.
• Event data: information you provide about your event requirements, including event type, dates, group size, budget range and services required.
• Communication data: the content of messages and correspondence you send to us.
• Technical data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Usage data: information about how you use our website, including pages visited and links clicked.

We do not collect any special categories of personal data (such as data about health, religion, ethnicity or political opinions) unless you voluntarily provide such information in the context of an event programme.

3. How we collect your personal data

We collect personal data through the following means:

• When you complete and submit our event enquiry form on this website.
• When you contact us directly by email or telephone.
• When you correspond with us in connection with an event programme or proposal.
• Automatically, through cookies and similar technologies when you browse this website (see Section 8 below).

4. How we use your personal data

We use your personal data for the following purposes and on the following legal bases:

5. Who we share your data with

We do not sell, rent or trade your personal data to third parties. We may share your data with:

• Suppliers and service providers in Cyprus (hotels, venues, transport companies, activity providers) where necessary to plan or deliver your event programme. These parties receive only the data required for their specific role.
• IT and software service providers who support our business operations, including our website hosting provider and customer communication platform.
• Professional advisers including lawyers and accountants, where necessary.
• Regulatory authorities where we are required to do so by law.

Where we share data with third-party suppliers in connection with your event, we do so on the basis of your instructions and our legitimate interest in delivering the programme. We require all third parties to respect the security of your personal data and to treat it in accordance with applicable data protection law.

6. International transfers

CPC Events is based in Cyprus, which is a member state of the European Union. Your personal data is processed within the EU/EEA. Where we engage service providers outside the EU/EEA, we ensure appropriate safeguards are in place in accordance with applicable data protection legislation.

7. How long we keep your data

We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting or reporting requirements.

• Enquiry data where no contract results: up to 2 years from the date of the enquiry.
• Data relating to a contracted event programme: up to 7 years from the end of the programme, in line with our accounting and legal obligations.
• Marketing contact data: until you opt out or request deletion.

8. Cookies

Our website uses cookies and similar tracking technologies to improve your browsing experience and to understand how visitors use the site. A cookie is a small text file placed on your device when you visit a website.

We use the following types of cookies:

• Strictly necessary cookies: required for the website to function. These cannot be disabled.
• Analytics cookies: help us understand how visitors interact with the website. We use these only with your consent.
• Preference cookies: remember your settings and choices.

You can control and manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the website. For full details, please see our Cookie Policy.

9. Your rights

Under the General Data Protection Regulation (GDPR) and applicable Cyprus data protection law, you have the following rights in relation to your personal data:

• Right of access: to request a copy of the personal data we hold about you.
• Right to rectification: to request correction of inaccurate or incomplete data.
• Right to erasure: to request deletion of your personal data in certain circumstances.
• Right to restriction: to request that we restrict processing of your data in certain circumstances.
• Right to data portability: to receive your data in a structured, machine-readable format.
• Right to object: to object to processing based on legitimate interests, including for direct marketing purposes.
• Right to withdraw consent: where processing is based on consent, to withdraw that consent at any time.

To exercise any of these rights, please contact us at [email protected]. We will respond within one month of receiving your request. We may need to verify your identity before processing your request.

You also have the right to lodge a complaint with the Cyprus Commissioner for Personal Data Protection, the supervisory authority for data protection in Cyprus: www.dataprotection.gov.cy.

10. Data security

We have implemented appropriate technical and organisational measures to protect your personal data against accidental loss, unauthorised access, alteration or disclosure. Access to your personal data is restricted to employees and contractors who need it to perform their duties, and they are subject to confidentiality obligations.

11. Third-party websites

This website may contain links to third-party websites. This Privacy Policy applies only to our website. We are not responsible for the privacy practices of any third-party sites and encourage you to read their privacy policies before providing any personal data.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The date at the top of this page indicates when it was last revised. We encourage you to review this page periodically to stay informed about how we protect your data.

13. Contact us

If you have any questions, concerns or requests relating to this Privacy Policy or our data practices, please contact us: